Onboarding video maker: welcome every new hire with AI

It’s a tool that turns written onboarding content into finished video without filming. You paste a script or upload a deck, choose a presenter and voice, and the platform generates narration, lip-sync, captions, and scene visuals. The output downloads as MP4 or exports to your LMS, ready to send to a new hire or customer.

Not if the presenter is someone they’ll work with. Avatar V builds a digital twin of your CEO or a team lead from a short reference clip and keeps that identity consistent across every scene with no drift between shots. New hires see a real colleague’s face and voice; G2 rates HeyGen number one for the most realistic AI avatars.

Upload the PowerPoint or PDF and each slide becomes a narrated scene automatically. Review the generated script, adjust wording where policies need precision, pick a presenter, and render. The structure of the deck carries over, so a 30-slide orientation converts in one session rather than being rebuilt from scratch in an editor.

Yes. Upload the raw take and speech cleanup removes filler words, pauses and false starts, then rebuilds the frames between cuts so the final video plays as one continuous take with no visible jumps. Pricing is per cut applied, so a clean recording costs nothing and the polished file flows straight into translation.

Keep each topic to two or three minutes; viewer attention drops sharply after the two-minute mark, so split culture, tools, and policies into separate videos. A strong opener covers the welcome, role expectations, and first-week logistics. For complete programmes, HeyGen renders up to 30 minutes in a single continuous module when one long asset fits your LMS better.

Improve speed and production economics. When a policy changes, a script edit regenerates the video the same day, so onboarding never waits on a production queue or agency retainer. A custom presenter takes minutes to create rather than a studio session booked weeks in advance, and raw recordings, translation, and rendering all run inside one platform instead of three vendors.

Completion data says yes. Komatsu reported nearly 90% training completion rates after moving its programmes to HeyGen, and short, watch-anywhere modules are a large part of why. New hires pause, rewind, and rewatch on their own schedule instead of absorbing everything in one live session; read the details in the Komatsu customer story.

Yes. HeyGen is SOC 2 Type II certified and GDPR and CCPA compliant, with AES-256 encryption at rest and TLS 1.2+ in transit. SSO and SCIM provisioning let IT enforce identity policies, and enterprise customer data is excluded from AI model training by default. The full documentation is available on HeyGen's security portal.

Yes. Videos export as SCORM packages that deploy directly into SCORM-compliant systems such as Cornerstone, SAP SuccessFactors, Workday Learning, and Docebo, with completion tracked inside the LMS you already use. Standard MP4 export covers intranets, wikis, and email, so the same module is distributed through whichever channel each team uses.

There’s a free plan with no credit card required, which covers testing the full creation workflow. Paid self-serve plans start at $24 per month, and enterprise agreements add security reviews, admin controls, and high-volume translation for HR and L&D teams producing at scale. Most teams validate their first onboarding video before spending anything.